To provide peace of mind for students and their families, students are encouraged to carry personal property insurance, as the university is not responsible for damage to your property. Students are encouraged to review their parent/guardians' homeowners' policies to determine if any coverage gaps exist. If so, it is best to consult with your insurance agent regarding the purchase of rental insurance. Northern Illinois University and Housing and Residential Services cannot be held responsible for damage to your personal property.
A college roommate can be the beginning of a life-long friendship for many students. Successful relationships are formed by having open communication based on trust, honesty and respect. To assist in this process Housing and Residential Services has developed a roommate agreement form that roommates work on together and complete within the first few weeks of the semester. This form can be found in Roompact and more information can be acquired from the community advisor (CA). This agreement allows roommates to discuss various aspects of sharing a room and agree upon expectations for the use of the space and conduct in the room. Students are strongly encouraged to review the roommate agreement form as soon as possible when they move in as it can help set the groundwork for a successful residential experience. Roommate agreements will be discussed by the community advisor at the first community meetings and follow up with roommates to make sure these are completed within the first two weeks of the semester. Roommate agreements can be revisited as often as needed.
Students are eligible to request a change in rooms for a variety of reasons. However, room changes are generally not granted in the first two weeks of the semester while Housing and Residential Life confirms students' arrival and check-in to the residential communities. If a room change is requested because roommates are having a disagreement, the first step is to discuss any conflicts or disagreements about the space first. If roommates are unable to work out the conflicts or disagreements themselves, they will need to meet with their CA and go over the roommate agreement before having a room change request reviewed for approval. We are committed to assisting students in this process, but we are also focused on helping students learn important life skills related to managing issues appropriately with other students.
The CA can be a great resource and facilitator during difficult conversations. If the discussion does not move toward resolution of conflict, then the student should contact the hall director. More details can be found in the Community Living section. Students are not permitted to make room changes without authorization of the hall director. This process is necessary to ensure that you have appropriate access to your mail and to your room. A resident's official room assignment generates room billing and main door access. A resident who moves without authorization may be assessed a $50 fine and may be required to move back to his/her/their originally assigned space. In certain situations when both students are unable to reach a resolution or refuse to accept mediation assistance, Housing and Residential Life staff may determine that the best course of action is to have both students relocate to new room assignments to resolve the disruption. This would be a final solution when mediation has been exhausted, or students refuse to participate to find a mutual resolution.
Students who are victims of interpersonal violence incidents may request to have their living arrangements changed but will need to share the circumstances for an immediate change so that staff are able to understand the context for the urgency. In these situations, a student should contact their hall director to make the request. A staff member is available 24 hours a day for assistance in emergency situations. In some situations, a victim advocate may help the affected student with this process. Your CA or the front desk staff are able to reach the hall director at all times.
Students are allowed to decorate their rooms to make it unique and feel like home. While they are adding personal touches, please follow these guidelines:
As students arrange their room to make it suitable for their living style, you should remember the following guidelines.
Personal Care Attendants / Assistants (PCAs) are usually registered through the Disability Resource Center, and Housing and Residential Services. A PCA shall typically be considered guests of the resident for whom they work and not a contracted housing resident. All PCAs should obtain a Photo Courtesy Card from the OneCard office. For information about obtaining a PCA photo courtesy card, please contact Housing and Residential Services at email@example.com or 815-753-1525.
Any PCA who has an active Photo Courtesy Card and OneCard account with NIU OneCard shall be held to all the regulations of a guest as outlined in the NIU Housing Handbook.
When a resident is permanently leaving their room, whether changing rooms or moving out, they need to complete a room condition form (RCF) with their community advisor. They should schedule a time with their community advisor to check out of the room at least 24 hours in advance and during business hours. If the resident fails to make an appointment with their CA to check out, they may be assessed a $50 improper check-out fee.
During the checkout, the student must turn in any keys as instructed. If they are withdrawing from the university (not moving due to a room change or the end of the year move out), they need to complete a Contract Release Request form.
Updated August 2022