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Weddings

catering-wedding-planning

DeKalb County's Best Kept Secret: Northern Illinois University offers delicious cuisine and multiple service styles. NIU Hosts DeKalb County's largest ballroom, holding up to 500 people for your dream event. Whether your event plans include a simple celebration or a seated multi-course meal, the culinary team at Northern Illinois University will assist you in creating the most elegant memories. With numerous menu options and types of dining available, we are able to customize your gathering to reflect your style and taste. Our experienced wait staff and exceptional food, artfully prepared by our executive chefs, our focus is on providing great cuisine, professional staff, and making your event unique.

If we can offer you more information, or to make an event consultation appointment, please contact us at 815-753-1549 or email us at catering@niu.edu.

Planning Your Event

Special Dietary Restrictions

We are pleased to offer high end meals for your guest with dietary restrictions. We request you provide us with a guarantee of vegetarian, vegan, gluten-free, or any other restrictions. Special meal requests must be made a week in advance of your event.

Linens

Standard linens and skirting are included in all serv ices. Ask your event planner for available colors and sizes.

Picking a Date

NIU has multiple event venues to meet your event needs. Please contact us to check availability. Venues are located in the Holmes Student Center, Altgeld Hall, and the Barsema Alumni Visitor Center.

Guest Count Guarantees

Event preparations are based on the specific number of guests. At the time of booking, we ask for an estimated count. The final guaranteed guest count and meal breakdown must be provided one week in advance of your event.

Deposit and Payment

A deposit is required to put a hold on a room and reserve our services for your event. Ask your event planner about additional payment options. 80% of the final bill is due 30 days in advance. A final bill will be sent after your event concludes. Acceptable forms of payment include cash, check, and all major credit cards.

Selecting a Menu

This guide is meant to help you make your event day plans as easy as they can be. Even with these options, you are not limited to the selections in this guide. We can customize your menu to meet your specific likings. After a date is selected and deposit has been made, we will gladly schedule a complimentary tasting to assist you in making menu selections. After services have been agreed upon, you will receive a confirmation of services for your records.

Additional Services

In addition to your catering cost, your event may include additional fees. These could include room rental, audiovisual support and special labor requests.

Cancellation Policy

Room hold deposits are non-refundable.

Food and Beverage Policy

All food and beverages must be arranged through NIU Catering Services. Our policy does not permit other caterers or other food service vendors to operate in the building with the exception of wedding cakes from an approved provider. Any leftover food and beverages remain the property and control of Catering Services and may not be removed from the premises.

Food and non-alcoholic beverages must accompany all events where alcohol is served. Alcohol may not be consumed or carried in open containers in the public areas or lounges in the venue halls.

NIU Catering services provides alcohol in accordance with university policies and state law. All alcoholic beverages must be provided by Catering Services and can only be served by NIU employees. Proof of age will be required to serve your guests. Catering Services reserves the right to refuse service of alcohol to any person.

Event Length and Service Staff

All weddings and special events must end at 12:00 a.m. Bar services must end 30 minutes prior to the event end time. Bar services can go no longer than five hours and cannot exceed four continuous hours of service. By law, bar services are not permitted during dinner service.

Sales Tax and Other Charges

A 30% delivery charge will be added to any catering services outside of the Holmes Student Center. Price quotes do not include applicable taxes of 10%. Catering Services does not bill gratuity.

Room Rentals